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Information on requesting holidays in term time

Absence Requests

We believe that in order for a pupil to fully benefit from their education, good attendance is crucial. It is the policy of our school to celebrate achievement and full attendance is a critical factor to a productive and successful school career.


As of September 2013, an amendment to the Education (Pupil Registration)(England) Regulations 2006 came into force and greater clarity was introduced to the issue of schools authorising absence requests. These changes reinforced the Government’s view that every minute of every school day is vital and that pupils should only be granted authorised absences by the school in ‘exceptional circumstances’.


A family holiday is not normally considered by the Government to be an ‘exceptional circumstance’ and therefore will not be authorised.


I must take this opportunity to remind you, that should you choose to take your child out of school without the authorisation of the school, then Parental Responsibility Measures could be instigated. This could mean receiving any of the following;

• A Penalty Notice

• A summons to the Magistrate Court which could result in a fine of up to £2,500 and/or a term of imprisonment for up to 3 months.

Schools are required to notify the Local Authority if a pupil has a number of unauthorised absences. Unauthorised absences can be acquired when;

  1. Leave has been requested, but the circumstances are such that the school is unable to authorise the leave and it is taken anyway.
  2. Leave is not requested and/or the school has grounds to believe that the child has been taken out of school for an avoidable reason (example – a family holiday). Only the Headteacher can authorise an absence. This year there have been occasions when schools have been notified that the pupil is sick, but the school later discovers and reasonably believes that the reason given for the absence is not genuine.
  3. A child continually arrives late after the registration period has closed.


This school will be notifying the Local Authority in all of the circumstances listed above.

Should a Penalty Notice be issued as a result of unauthorised absence then one notice will be issued to each parent/carer for each child involved. Currently, each Penalty Notice is for £120, which is reduced to £60 if paid within the first 21 days. If a Penalty Notice goes unpaid after 28 days, then court proceedings will be initiated.


We understand the disappointment that the refusal of a leave request may cause and we apologise, but as you can appreciate this policy represents the school's responsibility and commitment towards providing your child’s education and supporting their future life opportunities. We hope you will support us by ensuring that your son/daughter obtains the maximum benefit from their time at school by attending punctually for the 190 days each year that the law requires (unless prevented from doing so by an unavoidable circumstances).


Thank you for your anticipated support in this matter.


Yours sincerely

Mrs Tania Cox 

Absence Request Form